Bylaws

Soo
 
BYLAWS of the
SAULT STE. MARIE MODEL AIRPLANE RADIO CONTROL CLUB Inc.
(Revised November 2015)
 
ARTICLE I - MEMBERSHIP
 
ITEM #1 - MEMBERSHIP YEAR
 
The membership year shall be the calendar year commencing with the 1st day of January and ending with the 31st day of December.
 
ITEM #2 - ELIGIBILITY
 
Membership in the Club shall be open to all persons with an interest in model aviation upon acceptance by the officers of the Club, and by the payment of such fees as here in set out in respect to each type of membership.
 
ITEM #3 - CLASSES OF MEMBERSHIP
 
(a)        Open Member - Must be 18 years of age as of January 1st.
(b)        Junior Member - Must be less than 18 years of age as of January 1st.
(c)        Associate Member - Must be a member in good standing of a model aircraft association recognized by MAAC.
(d)        Corporate Member - Must be businesses that are interested in the advancement of model aeronautics.
(e)        Honourary Member -Must be a person who through his or her activities has promoted the advancement of model aeronautics.
 
ITEM #4 - ADMISSION TO MEMBERSHIP
  
(a)        Open, Junior, and Associate membership is granted to individuals who agree with the objects of the Club and pledge themselves to be governed by the bylaws and resolutions of the Club. These memberships are granted yearly upon payment of dues and assessments as determined by the Club. 
(b)        Any change in the existing dues structure for Open, Junior, and Associate membership must be ratified by majority vote of members of record.
(c)        Corporate membership is granted to those businesses who by their actions support the objects and purposes of the Club.
(d)        Honourary members are to be nominated at the annual general meeting and passed with a majority vote of members of record.
 
ITEM #5 - RIGHTS OF MEMBERS
 
(a)        Open, Junior, and Associate members shall have 1 vote on all resolutions and amendments put forth at the Annual General Meeting.
(b)        Open, Junior, and Associate members shall be permitted to use the Club's facilities provided they are used in accordance with the Club and MAAC's safety rules.
(c)        All members shall have the right to receive and hold a copy of the Club's Constitution and By-laws.
(d)        All members shall have the right to propose amendments to the Constitution or By-laws according to the procedures set out therein.
 
ITEM #6 - TERMINATION 
 
(a)        The rights of the membership shall terminate on December 31st of each year unless fees for the following year have been paid.
(b)        Any member may be terminated by a majority vote of the Executive Committee for failing to adhere to the Club’s Constitution, By-laws, and Safety Rules.
 
ITEM #7 - SEAL INSIGNIA AND CERTIFICATES
 
(a)        SEAL- the seal of the Club shall be as set below.
 
(b)        INSIGNIA- the insignia of the Club shall be as set below.
 
(c)        CERTIFICATE- the certificates of the Club shall be filed with the duly elected secretary of the Club.
 
 
ARTICLE II - ORGANIZATION
 
ITEM #1 - OFFICERS OF THE CLUB
 
1)         The Executive Committee officers of the Club shall be President, Vice President, Treasurer, Secretary and Executive Member.
 
2)         The Executive Committee shall have the responsibility to:
 
(a)        Supervise and control the operations and business of the Club
(b)        To enforce or cause to enforce all rules set forth by the Constitution, its Bylaws, and MAAC Safety Committee.
(c)        Ensure that all guest pilots using the flying site are members in MAAC or an equivalent organization that has insurance coverage for that member.
(d)        Prepare and present standing rules to the membership.
(e)        Approve all Instructor candidates.
(f)         Call the annual general meeting and conduct elections.
(g)        Establish from time to time committees to act on behalf of the Club.
(h)        Recommend an auditor for the accounts of the Club for the following year, subject to majority vote at the annual general meeting.
(i)         The Executive Committee shall appoint person to the positions of Field Director(s), Safety Director(s) and Training Director(s).
 
  **Note: The auditor selected cannot be a member of the Club’s Executive Committee or general membership. **
 
ITEM #2 - DUTIES
 
1)         The PRESIDENT shall:
 
(a)        Be the Chief Executive Officer of the Club.
(b)        Preside over both executive and general meetings
(c)        Co-sign all bylaws and documents with the secretary, treasurer, or other appropriate officer. 
(d)        Review all incident reports.
(e)        Chair any disciplinary hearings.
(f)         Not have voting privileges with exception of the deciding vote in the event of a tie.
(g)        The President having completed his/her term, continue on the executive as Past President for a period of one year in an advisory capacity and as a voting member of the executive.
  
2)         The VICE PRESIDENT shall:
 
             Preside over general meetings when the President is absent
 
3)         The TREASURER shall:
 
(a)        Give or cause to be given, notice of dues to be paid by members. 
(b)        Have the responsibility for the safekeeping of the Club’s funds and securities.
(c)        Maintain a clear and concise record of all monetary transactions made on behalf of the club.
(d)        Deposit all monies and other valuable effects in the name and to the credit of the Club in such depositories as designated by the  Executive Committee.
(e)        Disburse funds of the Club as may be ordered by the Executive Committee, taking proper vouchers for such disbursements.
(f)         Provide a balance statement at each scheduled meeting of the Club and a detailed accounting of all debits and credits at all Executive Committee meetings.
(g)        Maintain a listing of all Club assets.
(h)        Surrender all financial documentation to the designated scrutineer at year-end and provide any assistance required by the scrutineer.
 
4)         The SECRETARY shall:
 
(a)        Use his or her residential address for the Club's corporate address as long as the individual holds the office of Secretary.
(b)        Note: The Ministry of Consumer & Corporate Relations must be advised, in writing, within 30 days of any corporate address changes.
(c)        Maintain a clear and concise record all general, executive, and Annual General Meetings.
(d)        Handle all correspondence to and from the Club.
(e)        Establish and maintain a library, which will be comprised of past minutes, MAAC information, correspondence, and minutes of any meetings attended by the Executive on behalf of the Club.
(f)         Establish and maintain an Incident Log for the Club Executive Committee.
(g)        Manage notification of meetings to the membership.
  
5)         The EXECUTIVE MEMBER shall:
 
            Preside over meetings when both President and Vice President are absent.
  
ITEM #3 - REMOVAL FROM OFFICE
 
The Executive Committee, with the approval by majority of the membership, may remove any elected member of the Executive Committee from office at any time.
 
ITEM #4 - FILLING OF VACANCIES
 
The President may fill any vacancy, other than his own, that occurs in the Executive Committee with a person of his choice, for the remainder of the term by appointment.
 

 

ARTICLE III - MEETINGS AND QUORUMS 
 
ANNUAL GENERAL MEETING
 
1)         A quorum shall consist of 25% of the membership in which 3 executive members are included.
2)         The Annual General Meeting shall be held at a time and place as decided on by the Executive Committee and must be held no later than
             the first meeting in November.
3)         Notice of the Annual General Meeting shall be provided to all members of record at least 1 month in advance.
4)         Open, Junior, and Associate members of record shall have one vote each, by show of hand.
5)         Any proxy votes must be submitted to an Executive Committee member at least two weeks in prior to the Annual General Meeting to be
             valid.
  
GENERAL MEETINGS
 
1)         A quorum consists of 3 Executive Committee members and 25% +1 of the general members of record.
 
 
ARTICLE IV - FINANCE
 
ITEM #1 - FINANCIAL YEAR
 
1)         The financial year of the Club shall be from January 1st to December 31st of the calendar year.
2)         Dues and fees will be determined by resolution of the Executive Committee and ratified by majority vote of the general membership at the Annual General Meeting.
3)         No elected or appointed members of the Executive Committee or the general membership shall receive remuneration from the Club.
       
ARTICLE V - LEGAL
 
ITEM #1 - PROTECTION OF OFFICERS
 
Each officer of the Club and his heirs, executors, administrators, estate, and effects respectively, shall from time and at all times, be indemnified and saved harmless out of the funds of the Club from and against all costs, charges and expenses whatsoever which such officer sustains or incurs in or about any action, suit, or proceeding which is brought, commenced or prosecuted against him for or in respect of any act, deed, matter or thing whatsoever made, done or permitted by him in or about the execution of the duties of his office and also from and against all other costs, charges and expenses which he sustains or incurs in or about, or in relation to the affairs thereof except such costs, charges or expenses as rare occasioned by his own willful neglect or default.
ITEM #2 - SIGNING OFFICER
 
Contracts, documents or any instruments in writing requiring the signature of the Club shall be signed by any three officers of the Club and all contracts, documents and instruments in writing so signed shall be binding upon the Club without further authorization or formality. The Executive Committee shall have in its power, from time to time, by resolution, to appoint an officer or officers, on behalf of the Club, either to sign contracts, documents or instruments in writing generally. The seal of the Club, when required, may be affixed to the contracts, documents or instruments in writing, signed as aforesaid or by an officer or officers appointed by resolution of the Executive Committee.
 
ARTICLE VI - AMENDMENT OF BYLAWS
 
The By-laws of the Club may be repealed or amended by a By-law enacted by at least 25% of the members of record at a meeting duly called for the purpose of considering the said By-law and ratified by a vote at the Annual General Meeting in accordance with the terms of the Canada Companies Act.
 
RECORD OF REVIEW
 
October, 2004
revised Article 4, Item #1, and Financial Year, to Jan 1st-Dec 31st.
October, 2010
revised Article 2, Organization, Item #2, Duties, (1) added (g) to President’s Duties, also added (5) The Executive Member Duties (a
November, 2015
revised Article III - Meetings and Quorums Item #1 - A quorum shall consist of 25% of the membership in which 3 executive members are included.
November, 2015
revised Article III - Meetings and quorums Item # 2 - change " must be held no later than November 1st" to "must be held no later than the first meeting in November"
 
 
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